Communications to Social Security: how to ensure accuracy and speed?
Posted: Thu Dec 26, 2024 3:58 am
Professionals working in the area of Human Resources management, particularly those dedicated to salary processing and management of contractual ties, are fully aware that the relationship and communications with Social Security is a meticulous and time-consuming process, which requires in-depth knowledge of the legislation associated with this area.
In addition to the need to monitor the ongoing development of legislation , it is also essential to monitor the dynamics of each organization with regard to its headcount . The challenges are great, but there are ways to speed up the process.
Communications to Social Security in the context of contract and iran whatsapp number database management
There is a broad set of rules governing communications to Social Security, particularly with regard to the management of the life cycle of employment contracts, processes in some way related to salary processing. In this context, there are two communications that are mandatory:
1. Communication of the admission of new employees and interns
2. Communication of termination of the contractual relationship
Submission of the Remuneration Declaration to Social Security
In addition to communications related to the management of contracts and employment relationships, it is necessary to submit the Remuneration Declaration on a monthly basis. When this is rejected, it must be replaced. In both cases, it is necessary to generate the payment slip for contributions and dues .
These are just the simplest and most common examples of interactions between companies and Social Security. But there are others.
Communications with the Labor Compensation Funds (FCT and FGCT)
With the Employment Compensation Funds (FCT and FGCT) there are also several communications that employers must ensure. They are:
Communication of employee admission
Communication of changes to the contract by changing the base salary and/or seniority payments, changing a fixed-term contract to an open-ended contract
Communication of termination of employment contract
Furthermore, the value of deliveries to this entity is calculated monthly and events that impact the employee's seniority must be reported, such as "suspension periods", such as unjustified absences.
Will there be duplicate information in communications to Social Security and Workers' Compensation Funds?
In the midst of so many communications, it is true that there is a lot of time spent dealing with bureaucracy. Between collecting information, preparing documentation and composing communications, several hours are spent on this process every month. And it is inevitable to feel that sometimes work is being duplicated .
For example, notifications of Admission and Dismissal to Social Security and Employment Funds could be made in a single interaction. However, the main issue often relates to the fact that there are deadlines to be met for these communications, submissions and deliveries, and those who deal with several companies at the same time run the risk of inadvertently forgetting to do so.
To what extent can technology streamline these communications to Social Security and Workers' Compensation Funds?
Fortunately, technology already exists that can eliminate redundancies and productivity losses when generating declarations for Social Security and Workers' Compensation Funds.
Through ROSE People, automation is available to streamline many of these tasks. This online platform ensures accuracy and speed in these communications, and is an ally in meeting shipping deadlines, as it alerts you to the respective delivery times.
Automatic Generation of Declarations
As we have seen, preparing communications is a time-consuming and sensitive process that requires precision. Therefore, if it is possible to automate it, then there is no longer any reason to waste time or have inconsistencies in the data.
For professionals responsible for this mission, this is a powerful ally! Through the Period Closing feature, which immediately triggers the processing of the following period, the values are integrated into the Accounting and the Monthly Remuneration Declaration is automatically generated for submission to the Tax Authority , the Remuneration Declaration for Social Security and the Declaration for Insurance Companies and Unions (if there are unionized employees).
More organization, for greater productivity
With so many tasks and deadlines, it's easy to lose track of the story. But this only happens if you don't have the right technology support.
With ROSE People , you have access to a Dashboard where you can check all your tasks, including mandatory communications and deliveries. In this "logbook" you can also monitor the progress of your tasks , and see which ones are overdue, which ones you need to complete in the current week and in the next 30 days.
We all know that the administrative work of Human Resources management is meticulous and requires a lot of rigor. Something that until now created some obstacles to productivity. Thanks to technology, the most routine operations are being automated, allowing these professionals to focus on actions that add greater added value for companies and are more enjoyable for those who carry them out.
In addition to the need to monitor the ongoing development of legislation , it is also essential to monitor the dynamics of each organization with regard to its headcount . The challenges are great, but there are ways to speed up the process.
Communications to Social Security in the context of contract and iran whatsapp number database management
There is a broad set of rules governing communications to Social Security, particularly with regard to the management of the life cycle of employment contracts, processes in some way related to salary processing. In this context, there are two communications that are mandatory:
1. Communication of the admission of new employees and interns
2. Communication of termination of the contractual relationship
Submission of the Remuneration Declaration to Social Security
In addition to communications related to the management of contracts and employment relationships, it is necessary to submit the Remuneration Declaration on a monthly basis. When this is rejected, it must be replaced. In both cases, it is necessary to generate the payment slip for contributions and dues .
These are just the simplest and most common examples of interactions between companies and Social Security. But there are others.
Communications with the Labor Compensation Funds (FCT and FGCT)
With the Employment Compensation Funds (FCT and FGCT) there are also several communications that employers must ensure. They are:
Communication of employee admission
Communication of changes to the contract by changing the base salary and/or seniority payments, changing a fixed-term contract to an open-ended contract
Communication of termination of employment contract
Furthermore, the value of deliveries to this entity is calculated monthly and events that impact the employee's seniority must be reported, such as "suspension periods", such as unjustified absences.
Will there be duplicate information in communications to Social Security and Workers' Compensation Funds?
In the midst of so many communications, it is true that there is a lot of time spent dealing with bureaucracy. Between collecting information, preparing documentation and composing communications, several hours are spent on this process every month. And it is inevitable to feel that sometimes work is being duplicated .
For example, notifications of Admission and Dismissal to Social Security and Employment Funds could be made in a single interaction. However, the main issue often relates to the fact that there are deadlines to be met for these communications, submissions and deliveries, and those who deal with several companies at the same time run the risk of inadvertently forgetting to do so.
To what extent can technology streamline these communications to Social Security and Workers' Compensation Funds?
Fortunately, technology already exists that can eliminate redundancies and productivity losses when generating declarations for Social Security and Workers' Compensation Funds.
Through ROSE People, automation is available to streamline many of these tasks. This online platform ensures accuracy and speed in these communications, and is an ally in meeting shipping deadlines, as it alerts you to the respective delivery times.
Automatic Generation of Declarations
As we have seen, preparing communications is a time-consuming and sensitive process that requires precision. Therefore, if it is possible to automate it, then there is no longer any reason to waste time or have inconsistencies in the data.
For professionals responsible for this mission, this is a powerful ally! Through the Period Closing feature, which immediately triggers the processing of the following period, the values are integrated into the Accounting and the Monthly Remuneration Declaration is automatically generated for submission to the Tax Authority , the Remuneration Declaration for Social Security and the Declaration for Insurance Companies and Unions (if there are unionized employees).
More organization, for greater productivity
With so many tasks and deadlines, it's easy to lose track of the story. But this only happens if you don't have the right technology support.
With ROSE People , you have access to a Dashboard where you can check all your tasks, including mandatory communications and deliveries. In this "logbook" you can also monitor the progress of your tasks , and see which ones are overdue, which ones you need to complete in the current week and in the next 30 days.
We all know that the administrative work of Human Resources management is meticulous and requires a lot of rigor. Something that until now created some obstacles to productivity. Thanks to technology, the most routine operations are being automated, allowing these professionals to focus on actions that add greater added value for companies and are more enjoyable for those who carry them out.